Moving to a new company location is a massive milestone for a business—whether it’s because the business has outgrown its previous office space or because downsizing is the most practical way to move forward. With that said, relocating a business comes with a myriad of additional responsibilities—the most important of which, perhaps, is keeping partners and clients in the loop.
Now, there are numerous reasons why companies relocate. Expansion is one of them. The need to lower operational costs can also cause a company to move—as we’ve seen many times during the ongoing COVID-19 pandemic.
Another common reason why companies switch their business location is to attract the best talent. A new office may be nearer to a larger, more skilled talent pool.
Regardless of why you relocate your business, you must update your prospective and existing vendors, partners, and clients. You don’t want an outdated website sending your clients to your old address only to find it empty.
So, to ensure that your business relocation project is a success from the get-go, we’ve compiled a list of things you should update after shifting to a new office space. Without any further ado, let’s get started.
Update Company Address
To ensure your business operations aren’t disrupted after your move, all correspondence should be sent to the new location. To ensure this, you have to contact all your partners, clients, and vendors and inform them of the move and update them with the new address. Of course, this is a process that can take time. Meanwhile, you can update your business address at the post office so that all mail sent to your old location is automatically forwarded to your new office.
As we’re living in the digital age, it’s vital to update your company’s online presence. This means updating the Chamber of Commerce and popular online business directories, such as Yelp, Manta, The Business Journals, Angie’s List, Yahoo Local Business Listings, and more.
You’ll also have to inform the State Department of Revenue and the IRS about your new company address. Needless to say, it’s critical that you receive all state and federal tax documents at the correct address. It’s crucial that you inform relevant government organizations, and certifications and local permits are kept up to date.
Social Media
One great way to notify your followers about your business relocation is through social media. Companies moving are advised to change their official address and their phone number on all social media platforms.
If your company has a presence on Twitter, Instagram, or Facebook, update your account with new information. On Facebook, you can also change or redesign the cover image of your page to notify clients/customers about your impending move and new company contact info.
Update Vendors
One of the first things business owners and managers should do immediately after the relocation is to contact the company’s vendors and inform them about the new office address and other contact information. This way, they’ll know how to find the business and eliminate the risk of unnecessary disruptions and delays in operations.
Marketing Materials
Many patrons of a company’s products or services hold on to physical marketing materials, which entail the company’s contact info and reference them from time to time. Therefore, you should not only update marketing collateral but redistribute it as well.
By marketing collateral, we mean items such as business cards that provide the company’s name, phone number, and address. Other pieces of marketing collateral that need to be revised include posters, brochures, and outdoor signs.
Update Banks and Credit Card Companies
The banks where you have your business accounts—as well as your credit card company—should be notified of your new office location. This is essential to prevent fraud. All financial organizations your business you’re associated with should be made aware of your location so that critical financial documents are sent to the correct address.
Update Industry Associations
Trade groups and associations offer helpful industry information, such as legislation that could affect your company. Therefore, when you change your business premises, it’s important to notify any industry associations your company is a part of. This will ensure that industry associations can easily find you and pass along credentials and provide leads.
Hire a Reputable Commercial Mover
While moving to a new company location can be exciting, it can also be quite stressful. However, by partnering with a reputable commercial mover, you can mitigate a lot of unnecessary stress. They will ensure that all your critical business assets and equipment are packed and moved safely to your new location. This will save you a considerable amount of time and resources, which you can use to ensure that all the other things mentioned above are taken care of.
Author Bio: This article was brought to you by the experts at Valley Relocation Services. One of California’s most reputable and reliable moving and storage companies, Valley Relocation Services serves both residential and commercial clients in various areas, including Sacramento and Silicon Valley. They also offer facilities support services, industrial equipment relocation services, and more. Get in touch with their team to avail affordable moving and storage services.